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Document Management

1. Using electronic filing in an integrated system could help spread the workload of recording incoming invoices. Most data can be input after scanning or filing. The document is immediately available to accounting or other departments for approval and processing. This can save on labour costs, makes it easier to find and retrieve the image of the document and will make the workflow much faster.

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2. Selecting a workflow template for a document can funnel it to the integrated task management system. Everybody involved with the processing of that particular document will get their tasks and will have immediate access to the document and its history. This saves on administrative costs and makes sure no document is missed.

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3. Document chains, versions, or documents linked to the same case, are easier to follow and retrieve in a system. This saves on labour costs and can provide a concise library and history documents belonging together.

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4. Storing contracts in the system makes it easy to find them when needed. If specific data are recorded into the system about contracts and tagging, that will make it easy to find them or use the data to provide information for other jobs. This saves on labour costs and increases quality of work.

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​6. The system can guard and protect the documents and other files while making them readily available to authorised eyes. It can also also support archiving or destroying documents when the appropriate time comes. This saves on labour costs and can protect the company from fines.
 

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5. Certain documents can be generated by filling out forms or using data recorded elsewhere in an integrated system. This saves on administrative costs and increases accuracy.

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Contents

Section 1

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Department-specific benefits

Section 4

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Change Management

Section 2

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Restructuring benefits

Section 5

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System related operational risks

Section 3

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Modelling

Section 6

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Interconnectedness
of systems

Section 7

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Other system gains

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